eWay Bill

What is an eway bill?

e-way bill is short for Electronic Way Bill. GST E-way bill is a document used to track goods in transit introduced under the Goods and Service Tax. A taxable person registered under GST involved in the transportation of goods with a value of over Rs.50,000 must possess an E-way bill generated on the GST Portal.

We has made E-way bill generation and management very simple for business. The Ledgers E-way bill tool is synced to GST invoices, bills of supply, purchases invoices, and customer or supplier accounts.

eWay Bills can be generated seamlessly at the click of a button and shared with the customers or suppliers. The procedure for moving the movements of goods is prescribed in the E-way bill rules. However, it is to be noted that when the GST Act came into being on the 1st of July, the E-way bill implementation was deferred.

Who should Generate an eWay Bill?

The following cases wherein a person having GST registration are causing goods movement should generate an E-way bill.

• eWay Bills generation is done when there is a movement of goods of more than Rs.50,000 value to or from a registered person. The registered person can even generate an E-way bill if the goods’ valuation is less than Rs.50,000.
• An unregistered person is also required to generate an E-way bill. When an unregistered person makes a supply to a registered person, the receiver must ensure that all the compliances are complied with.
• A transporter carrying goods via road, air, rail, etc., is required to generate an E-way bill if the supplier has not generated any E-way Bill.

Documents required to generate eWay Bills

What documents are required to generate an E-way bill?

• Invoice/ Bill of supply/ Challan relevant to the consignment of goods
• In case of Transport by road- Transporter ID or the vehicle number
• Transport by rail, air, or ship- Transporter ID, Transport document number, and date.

What is the eWay bill format?

The E-way bill consists of two parts Part A and B. The Part A of the E-way bill collects the details related to consignment, usually the invoice details. Accordingly, the following information needs to be submitted.

• GSTIN of the recipient must be submitted.
• The Pin code of the place where goods are delivered needs to be mentioned.
• The invoice or the challan number against which the goods are supplied must be submitted.
• The value of consignment is to be mentioned.
• HSN code of the goods which are transported should be entered. If the turnover is up to INR 5 crores, the HSN code’s first two digits should be mentioned. If the turnover is more than INR 5 crores, a four-digit HSN code is required.
• The reason for transportation should be predefined, and the most appropriate one needs to be selected.
• The transport document number should be indicated. It includes goods receipt number, railway receipt number, airway bill number.

How to Generate eWay Bill?

An E-Way Bill (EWB) is an ‘electronic way’ bill for movement of goods which can be generated on the E-Way Bill Portal. Any supplier or a transporter transporting goods with a value of more than Rs.50,000 (Single Invoice/bill/delivery challan) in a single vehicle should carry a GST e-way bill as per the GST Council regulations. The supplier or the transporter of the goods must register with GST to obtain GST E-Way bill. This bill shall come into effect from 1st April 2018.

After generating the E-Way bill on the portal using required credentials, the portal generates a unique E-Way Bill Number (EBN) and allocates to the registered supplier, recipient, and the transporter. In this article, we look at the steps to generate a e-way bill on the Government website.

Steps to generate e-Way Bill on the e-Way Bill portal

E-way bill can be generated on the GST E-Way Portal. To use the portal, you will need a GST registration and transporter registration.

Setp 1: Access the E-Way bill generation portal at https://ewaybill.nic.in/ and enter the login detail to enter the platform.

Setp 2: Click on the “Generate New” option from the E-Way bill- Main menu page to create a new E-Way bill.

e-way Bill Generate Online

Setp 3: A new EWB bill generation form appears. Fill in the details required similar to creating a GST invoice.

Select outward, if you are the supplier and inward, if you are the recipient. Enter details of the supplier and recipient along with GSTIN, wherever applicable.

When a registered GSTIN is entered in the field provided in the form, other details gets pulled into the empty fields. Before proceeding to the next step kindly check the details.

Enter Goods Description

Setp 4: The second half of the page will contain information to be filled as follows:

• Product Name and Description must be completed similar to a tax invoice.
• HSN Code for the Product must be entered.
• Quantity and Unit of the goods.
• Value of the products along with Tax rate.
• IGST or CGST Rates applicable. IGST would be applicable for inter-state transport and SGST / CGST for intra-state transport.
• Approximate distance of transport along with Transporter Name and Transporter ID. This shall determine the validity of the E-Way bill.

Setp 5: Generate E-way bill

After filling all the necessary details, click on the “SUBMIT” button to create the EWB. The Portal shall display the E-Way bill containing the E-Way Bill number and the QR Code that contains all the details in the digital format. The printed copy of the bill should be provided to the transporter who will carry it throughout the trip till it is being handed over to the consignee.

Setp 6: Consolidate E-way Bill Generation

A consolidated EWB can also be created which contains all the details on the transaction and is also easy to create it by providing just the ‘E-Way bill number’ in the required field. Click on “SUBMIT” to generate the consolidated EWB.

An E-Way bill can be updated once it is created. Details on the transporter, consignment, consignor and also the GSTIN of both the parties can be updated in the existing E-Way bill provided the bill is not due on its validity.

eway bill validity

What is the minimum distance required for E-way bill?

The significant amendment made effective video notification no. 12/2018- Central tax dated 7th March 2018 changes in the validity period of E-way bill. The new validity period provisions of the E-way bill are tabulated here:

The relevant date on which the E-way bill has been generated and the period of validity would be counted from the time at which the E-way bill has been generated, and each day would be counted as the period expiring at midnight of the day immediately following the date of generation of the E-way bill.

‘Over Dimensional Cargo’ is a cargo carried as a single indivisible unit and which exceeds the dimensional limits prescribed in rule 93 of the Central Motor Vehicle Rules,1989, made under the Motor Vehicles Act,1988 (59 of 1988).